BIGTIME Software

Andria Radmacher
May 28, 2025
5 min read

Updated: Feb 4

BIGTIME: Rated 1 Online Time and Billing Software

When Project Work Drives Revenue, Financial Visibility Becomes Non-Negotiable

For businesses that operate on projects—whether in construction, engineering, consulting, or other professional services—profitability doesn’t come from volume alone. It comes from accurate job costing, disciplined billing, and real-time visibility into project performance.

That’s where BigTime fits.

BigTime is a project-based financial management platform designed to help businesses track time, expenses, budgets, and billing at the project level—so leaders can understand not just how much revenue they generate, but where it’s coming from and which work is actually profitable.

What BigTime Is Designed to Do

BigTime sits at the intersection of operations and accounting. It’s built for organizations where work is delivered through defined projects, phases, or scopes, and where financial performance must be monitored continuously—not after the job is finished.

At its core, BigTime supports:

Project budgeting and cost tracking
Time and expense management
Project-based billing and invoicing
Real-time profitability reporting
Forecasting and financial visibility

Rather than managing project data in spreadsheets and reconciling it later in accounting software, BigTime keeps project and financial data connected from the start.

BigTime for Construction and Project-Based Businesses

Although BigTime is often associated with professional services, it is also widely used by construction and construction-adjacent firms that manage work by job, phase, or contract.

This includes:

Specialty contractors
Engineering and design firms
Project-based construction consultants
Trades and firms with phased or milestone billing

For these businesses, BigTime provides the structure needed to manage job costs, labor, and billing accuracy without the complexity of a full construction ERP.

Project Budgeting and Job Cost Visibility

BigTime allows teams to build and monitor project budgets that reflect how work is actually performed.

Teams can:

Set project and phase-level budgets
Track labor and expenses against those budgets
Compare budgeted vs. actual costs in real time
Identify margin erosion early

For construction and project-based firms, this visibility helps prevent small overruns from turning into significant losses by project closeout.

Time and Expense Tracking That Feeds the Numbers

In addition to project tracking and billing, BigTime provides robust expense management and reporting capabilities that help businesses track, approve, and reimburse expenses incurred by employees or contractors.

Using expense entry screens, users can submit receipts, allocate costs to specific projects or tasks, and capture necessary details for compliance and tracking. Managers can then review and approve expenses directly within BigTime, eliminating the need for separate expense systems or paper workflows.

Once approved, expenses can flow directly into project costing and billing processes, supporting both internal cost control and external customer reimbursement when appropriate. For finance and operations teams, this integrated expense reporting process helps ensure that costs are accurate, transparent, and aligned with project financials.

A core strength of BigTime is its time tracking application, which supports accurate capture of employee and contractor work.

Users can record time against projects, tasks, and phases, with options for:

mobile time entry
timers
manual adjustments
notes or tags for context

Time data feeds directly into project costing, reporting, and billing workflows — giving finance and operations teams reliable visibility into labor investment and utilization.

For teams that bill by the hour or track time for internal resource planning, BigTime’s time tracking tools provide a seamless way to capture and connect labor with outcomes.

Billing and Invoicing Built Around Projects

One of BigTime’s strongest advantages is project-based billing.

Businesses can:

Bill by time, fixed fee, milestone, or phase
Generate invoices directly from approved time and expenses
Reduce missed or delayed billing
Improve consistency between project activity and invoicing

For construction and professional services firms alike, this reduces revenue leakage and shortens billing cycles.

BigTime includes full customer invoicing capabilities that allow businesses to generate, customize, and send invoices based on time, expenses, and project billing rules.

When work is completed or milestones are achieved, invoice drafts can be created directly from project data — combining billable hours, reimbursable expenses, and fixed fees if applicable. Users can review, edit, and format invoices before sending them electronically to clients.

Because BigTime invoices are tied to the underlying project and timekeeping data, they help reduce errors and ensure consistency between what was performed, what was tracked, and what is billed.

BigTime Customer Portal for AR Reminders & Collections

Many businesses use BigTime’s customer portal functionality to streamline accounts receivable (AR) communications and improve collections.

Through client portals, customers can:

view open invoices
make online payments (if integrated with payment gateways)
access project deliverables and documentation

Additionally, BigTime’s automation tools can be configured to send reminder emails or notifications when invoices are due or overdue, supporting consistent follow-up without manual intervention. This proactive approach to receivables helps reduce days sales outstanding (DSO) and improve cash flow consistency for service organizations.

BigTime Dashboards & KPI Monitoring

Beyond core project financials, BigTime offers dashboard and KPI monitoring tools that help leadership teams and operations staff stay on top of performance at a glance.

Dashboards can surface key metrics such as:

project profitability trends
utilization and capacity
revenue by client or service type
accounts receivable aging
budget vs actual comparisons

These interactive visualizations help decision-makers quickly identify areas requiring attention and ensure teams are aligned with financial goals and operational priorities.

By bringing time, cost, billing, and financial KPIs together in dashboard form, BigTime supports both tactical project oversight and strategic planning conversations.