Bank, Credit Card & Loan Accounts to Reconcile – 2 Included in the Copper Quarterly Program

Overview

The Copper program includes bookkeeping and reconciliation for up to two financial accounts total, which may be any combination of bank accounts, credit cards, or loan accounts.

Each included account is fully reconciled on a quarterly basis to ensure that

your financial records in QuickBooks Online accurately match your official account statements.

This feature is a core component of maintaining accurate, reliable financial data within a simplified quarterly bookkeeping structure.

Why This Matters

Reconciliation is one of the most critical steps in the accounting process.

Without it:

• Financial reports cannot be relied upon

• Errors and missing transactions go undetected

• Cash balances may be incorrect

• Tax filings and financial decisions may be based on inaccurate data

By reconciling your accounts each quarter, ABBL ensures your financial records are complete, accurate, and aligned with your actual bank and credit card activity.

What ABBL Does

For each included account, ABBL performs a formal reconciliation process as part of your quarterly bookkeeping service.

This includes:

• Recording all transactions within scope

• Comparing your accounting records to official statements

• Verifying accuracy down to the penny

• Identifying and resolving discrepancies

• Producing formal reconciliation reports for documentation

What Counts as an Account

Each of the following counts as one account toward your included total:

• Business bank accounts

• Credit card accounts

• Loan accounts (including lines of credit)

Examples:

• 1 Bank + 1 Credit Card = within scope

• 1 Bank + 1 Loan = within scope

• 1 Bank + 1 Credit Card + 1 Loan = exceeds scope (add-on required)

Additional Accounts

• Additional accounts may be added for an additional monthly fee per account

• Standard pricing is typically $25/month per additional account

• Added accounts will be included in:

  • Bookkeeping

  • Reconciliation

  • Financial reporting

Statement Access & Timing Requirements

To complete reconciliations accurately and efficiently, ABBL requires timely access to account statements.

Required Deadline:

Statements must be provided or accessible by the:

• 5th of the month following quarter-end

  
  

  (January 5, April 5, July 5, October 5)

Incentives & Enforcement

• Discounts may be offered when:

  • Clients grant direct access to statements, OR

  • Statements are uploaded on time

• Convenience fees may be applied when:

  • Statements are not provided on time

  • Additional effort is required to obtain documents

  • Delays create inefficiencies in the workflow

👉 This policy ensures:

• Timely completion of your financials

• Reduced back-and-forth

• A more efficient and cost-effective service for all clients

Quarterly Reconciliation Process (Detailed)

1. Statement Comparison & Balance Verification

For each account, ABBL:

• Obtains the official statement

• Compares the statement ending balance to the account balance in QuickBooks Online

• Confirms that:

  • All transactions are recorded

  • No duplicates exist

  • No transactions are missing

  • Timing of activity is accurate

2. Transaction-Level Matching

Using the reconciliation module, ABBL:

• Matches each deposit, withdrawal, charge, and payment line-by-line

• Verifies all cleared transactions against the statement

• Identifies discrepancies such as:

  • Missing transactions

  • Duplicate entries

  • Timing differences

Only properly matched transactions are marked as reconciled.

3. Review of Outstanding & Timing Items

ABBL evaluates any remaining items, including:

• Outstanding checks or payments

• Deposits in transit

• Pending or uncleared charges

Each item is reviewed to determine whether it represents:

• A valid timing difference, or

• A transaction requiring correction or clarification

4. Reconciliation Reports

For each reconciled account, ABBL produces:

• Reconciliation Summary Report

• Reconciliation Detail Report

These reports document:

• Beginning and ending balances

• Cleared and uncleared transactions

• Adjustments made during reconciliation

These reports are included in your quarter-end financial package.

5. Quality Control Review

All reconciliations are reviewed as part of ABBL’s internal quality control process before financials are finalized and delivered.

Handling Missing Statements

If statements are not provided:

• ABBL will proceed with available data where possible

• Reconciliation may not be completed

• Financials will be marked as incomplete

Important:

• Without statements, balances cannot be verified

• Financials should not be relied upon as fully accurate

What Is Included

• Reconciliation of up to 2 accounts

• Full transaction matching and verification

• Identification of discrepancies and timing differences

• Reconciliation reports included in financials

• Quality control review prior to delivery

What Is Not Included

• Reconciling accounts beyond the included limit (unless added)

• Contacting banks or credit card companies on your behalf

• Disputing charges or resolving fraud cases

• Investigating issues beyond identifying discrepancies

• Cleanup of historical periods outside the current quarter

• Reconciling accounts not disclosed or included in scope

Client Responsibilities

To ensure accurate reconciliation, clients must:

• Provide or grant access to all account statements

• Meet the 5th-of-the-month deadline

• Disclose all active financial accounts

• Respond to questions regarding discrepancies if needed

Failure to meet these responsibilities may result in:

• Incomplete financials

• Additional fees

• Delays or reduced accuracy

Scope & Limitations

• Limited to 2 total accounts across all account types

• Work applies only to the most recently completed quarter

• Additional accounts or delayed submissions may result in:

  • Add-on fees

  • Convenience fees

  • Change orders if work becomes out of scope

How This Works Within Copper

This feature is a key control point in the Copper program:

• Keeps bookkeeping manageable and efficient

• Ensures accuracy through formal reconciliation

• Reinforces client participation and accountability

• Supports a low-cost, high-structure service model

Businesses with multiple accounts or complex financial structures may require a higher-tier program.

The Bottom Line

Reconciliation of up to two financial accounts ensures your books are accurate, complete, and aligned with real-world balances—giving you confidence that your financial data is reliable, organized, and ready for reporting and tax preparation.