AP Accounts Payable Basic Service

Overview

The Gold Program includes Accounts Payable Basic Service, which supports the entry, organization, and tracking of vendor bills within your accounting system.

This service ensures your payables are properly recorded and visible—helping you stay organized and maintain accurate financial records—while you retain full control over payment decisions and execution.

What’s Included

• Entry of up to 8 vendor bills per month

• Up to 3 line-item splits per bill

• Categorization and recording of bills in QuickBooks Online

• Attachment and organization of supporting documentation (when provided)

• Inclusion of Accounts Payable data in financial reporting, including:

  • AP Aging Reports

  • Unpaid Bills by Vendor Reports

• Visibility into outstanding vendor obligations

Additional bills beyond the included limit may be added for an additional fee.

What This Feature Is Intended to Do

This feature is designed to:

• Ensure vendor bills are accurately recorded

• Maintain organized and up-to-date payables records

• Provide visibility into what your business owes

• Support accurate financial reporting and cash awareness

Important Payment Responsibility Clarification

Under the Gold Program:

👉 ABBL records and tracks bills, but does NOT schedule or execute payments

The client is fully responsible for:

• Approving which bills to pay

• Scheduling payments

• Executing payments through their own banking or bill pay systems

What’s Not Included

This feature does not include:

• Bill payment scheduling or execution

• Approval workflows for vendor payments

• Cash flow management or payment prioritization

• Vendor follow-up, disputes, or negotiations

• Daily or high-volume AP processing

• Full-service AP system management

Optional Enhancements (Not Included in Gold)

Clients who require more advanced AP functionality may add:

• Bill approval workflows

• Bill pay system integrations (e.g., QuickBooks Bill Pay, Plooto, Melio)

• Expanded bill processing capacity

These services are available as add-ons or included in higher service tiers.

Client Responsibilities

To support this feature, clients are responsible for:

• Providing vendor bills and supporting documentation

• Reviewing recorded bills for accuracy

• Approving and executing all payments

• Managing vendor relationships and communication

Internal Team Execution Standard

Internally, ABBL is expected to:

• Accurately enter and categorize bills within included limits

• Maintain organized AP records

• Ensure bills are reflected correctly in financial reports

• Follow Gold-specific workflow and capacity constraints

Scope Boundaries & Escalation

This feature may move beyond standard scope when:

• bill volume exceeds included limits

• additional line-item complexity is required

• payment workflows or approvals are requested

• AP processes become more complex or time-sensitive

In these cases, ABBL may:

• apply additional bill-entry fees

• issue a change order

• recommend expanded services or program upgrade

Why This Matters

Accurate tracking of your payables ensures:

• your financial reports reflect true obligations

• you maintain visibility into upcoming cash needs

• nothing is missed or overlooked

This creates a more organized and reliable financial system.

The Bottom Line

The Accounts Payable Basic Service ensures your vendor bills are accurately recorded, organized, and visible—while you retain full control over payment decisions and execution.